ESRS
All mobilities co-financed from the Erasmus+ programme are processed through an online, internal system – ESRS, where applicants set up their individual accounts. Detailed instructions are sent via e-mail in response to the APPLICATION FOR FUNDING OF A TEACHING EXPERIENCE UG submitted by the applicant.
Documents required
All must be uploaded to an individual ESRS account!
- Staff Mobility for Teaching accepted by all parties - Beneficiary, Sending & Hosting institutions (see attachments),
- Declaration of Intent in case of applying for the Green Travel allowance,
- Each candidate is obliged to obtain health insurance, accident insurance and civil liability insurance. The insurance must cover the whole period of the mobility,
- Candidates going on a business trip in accordance with Regulation No. 72/R/19, are obliged to submit an Application for Foreign Mobility Travel (see link below) to the Office of Science (Rector's Office, Room 511).
Polish citizens only. Before signing the agreement, the Participant is obliged to register in the “Odyseusz” service run by the Ministry of Foreign Affairs.
Signing the agreement
Funding is awarded given an agreement between the Beneficiary and the University of Gdańsk is signed before the mobility.
Please contact the Erasmus+ Office via phone (+48 58 523 24 67 or +48 58 523 31 22) approximately 2-3 weeks before the planned departure date to discuss the process and best way to sign the agreement.
Option 1. At the Erasmus+ Office, in person
The contract is signed by both parties during a pre-arranged face-to-face meeting (mask is mandatory and social distancing must be applied).
Option 2. Via post
Once the documentation is verified by the Erasmus+ Office, the agreement is generated from the ESRS system.
The Beneficiary then verifies the contents of the agreement to ensure no inconsistencies (in case of any mistakes, please contact the Erasmus+ Lead Service by e-mail or phone immediately).
The agreement then must be downloaded and printed in 2 copies, signed and initialled on each page.
Both signed copies should be sent via the registered internal post or registered traditional post to the Erasmus+ Office.
After receiving the documents, a university representative signs 2 copies of the agreement on behalf of the Rector of the University of Gdańsk. A copy is uploaded to the Beneficiary's ESRS account. The original may be collected in person (available upon prior phone arrangement), or sent via post – the Beneficiary needs to inform the Office of their choice via e-mail.
Address
University of Gdansk Rectorate
Jana Bażyńskiego 8, 80-309 Gdańsk
Erasmus + Exchange Office
Room 202 (2nd floor)
