Prospective students have to check whether an inter-institutional agreement has been signed between their home institution and the University of Gdansk for the current academic year. If so, students need to ensure that the agreement relates to the faculty they are registered with at their home institution and the department of their academic interest at UG.
Erasmus coordinators are sent a website address and a password to log into the online registration system (ESRS) and nominate their students.
Deadlines for nominations
- 03.04.2023 – 31.05.2023 (winter + summer + full academic year)
- 02.10.2023 – 30.11.2023 (additional round of nominations for the summer semester)
Once the coordinators register, students will be sent an e-mail with detailed instructions on the next required steps.
Documents required for ESRS
- Photo - passport-style, showing your face only, looking straight at the camera, in colour, on a white or off-white background,
- Application Form *
- Language Certificate - OLS (Online Linguistic Support). The OLS has to certify at least the minimum language level agreed on in the interinstitutional agreement signed by the home & host university. Please contact your home university to get access to the OLS system.
- Health Insurance - every student needs to upload proof of health insurance in English , valid for the whole period of the mobility (see relevant section below).
Proof needs to clearly state the cover dates.
* Blank form may be downloaded from the personal ESRS account.
Deadlines for completing online documentation in ESRS
- 30.06.2023 - winter semester + full academic year
- 15.12.2023 - summer semester
Once the documentation is complete, a Letter of Acceptance will be issued and sent via e-mail to the student.
The original may be sent via post, available upon request.
Once the ESRS documents are complete, you may start creating the Learning Agreement (LA) - it's a document where you choose your courses.
It must be approved & signed by both your home and host coordinators.
There is no strict deadline on our side for Learning Agreements, but we advise you to ask your home university about their deadline, as it may differ.
The Erasmus+ Office is not involved with LA-related matters. Please contact your UG faculty coordinator (see Faculty Coordinators ).
Please check whether your home University uses OLA (Online Learning Agreement) platform used for processing Learning Agreements.
If YES , ask for access to your account, follow the necessary steps andprovide the following contacts:
- The person responsible for Erasmus at the host university – University of Gdansk: your faculty coordinator’s data (see Faculty Coordinators )
- Erasmus administrative contact – Ms Katarzyna Flis, e-mail: firstname.lastname@example.org
If your University does notuse OLA yet, then fill out your institution’s Learning Agreement form & forward it to your UG faculty coordinator for approval.
EU students are required to obtain a European Health Insurance Card (EHIC) issued in their home country, valid for the whole period of their stay at the UG .
For more information please visit the web page of Polish National HealthFund (NFZ) .
Non-EU students are required to obtain commercial health insurance valid for the whole period of their stay at the UG.
It must provide coverage for medical expenses, treatment and assistance in transportation that might be required in emergencies.
Please note the health insurance will be verified upon arrival.
Failing to present such will result in rejection from the Erasmus+ programme at the University of Gdansk.
EU citizens don’t need avisa to study in Poland. They are allowed to stay without any official permission for up to 3 months.
EU students willing to stay longer have to obtain a certificate of temporary residence for an EU citizen from URZĄD WOJEWÓDZKI in Gdansk.
Non-EU/EEAcitizens may enter Poland with avalid travel document (passport) and avisa (if required/subject to the country of origin).
The visas can be obtained from the Polish consulate in the student’s country of residence.
Students are obligated to apply for a visa for the whole period of their stay in Poland.
Detailed instructions on how to file for a residence permit will be given during the Orientation Days organised by the Erasmus+ Office.