Admissions 2024/2025

Basic requirements

Prospective students have to check whether an inter-institutional agreement has been signed between their home institution and the University of Gdansk for the current academic year. If so, students need to ensure that the agreement relates to the faculty they are registered with at their home institution and the department of their academic interest at UG.

Nomination process

Erasmus coordinators from the sending institutions are sent a website address and a password to log into the online registration system (ESRS*) and nominate their students.

Please mind that it is crucial to provide valid e-mail address at the nomination stage.

If the institution has not received the email, please contact erasmus.incoming@ug.edu.pl.

*ESRS - Erasmus Students Registration System

Deadlines for nominations

• Winter semester & full academic year

         01.04.2024 – 31.05.2024

• Summer semester

         01.10.2024 – 29.11.2024

Upon registration done by the sending institution, all nominated students will receive an automated e-mail with a link to their individual ESRS account, detailed instructions, and a step-by-step application guide.

Application Procedure for Students

Application Documents

1. Student Application Form

2. Language Proficiency Certificate

3. Copy of ID or Passport

4. Passport-style Photo

5. Health Insurance

Application Guide

Please find the Student Application Form and Application Guide in the attachments at the bottom of this page.

Deadlines for students completing application in ESRS

• Winter semester & full academic year

         16.06.2024

• Summer semester

         15.12.2024

It’s important to note that if the candidates fail to provide required application documentation during the time frames presented above, the application will be denied.

Winter semester & full academic year

The Erasmus+ Office is going to start sending the Letters of Acceptance after 15.05.2024.

Summer semester

The Erasmus+ Office is going to start sending the Letters of Acceptance after 01.12.2024.

Courses in English

 For course offer please visit: Courses in English  

 If the link does not contain updated information, please contact our faculty coordinators directly: Faculty Coordinators

With all academic matters, such as course choice, timetable, study programme - please contact our Faculty Coordinators directly: Faculty Coordinators

Learning Agreement

Once the ESRS documents are complete, you may start creating the Learning Agreement (LA) - it's a document in which you choose the courses you will study during your exchange at UG.

Please discuss the relevance between courses studied at home university and those chosen to study at UG with your home coordinator. 

Please check whether your home University uses OLA (Online Learning Agreement) platform used for processing Learning Agreements.

If YES, ask for access to your account, follow the necessary steps and provide following contacts at the receiving institution (Universiyt of Gdańsk):

• Receiving Institution - Responsible Person – a person signing and approving the LA – your faculty coordinator’s data (see Faculty Coordinators)
• Receiving Institution - Administrative Contact Person – Ms Monika Lengier and Mrs Rui Wang-Kwiecińska, e-mail: erasmus.incoming@ug.edu.pl

If your University does not use OLA yet, then fill out your institution’s Learning Agreement form and forward it to your appointed UG faculty coordinator for approval.

A completed Learning Agreement (LA) must be approved and signed by three parties: the student, the sending institution Erasmus coordinator, and the UG faculty coordinator. Following this, it must sent to erasmus.incoming@ug.edu.pl. This step is mandatory.

Erasmus Office does not sign LA!

With all academic matters, such as course choice, timetable, study programme - please contact our faculty coordinators directly: Faculty Coordinators.

Deadline for sending signed LA

Attention! LA must be signed by all 3 parties - student, home coordinator and UG faculty coordinator! Following this, it must sent to erasmus.incoming@ug.edu.pl. This step is mandatory.

• Winter semester & full academic year

         25.06.2024

• Summer semester

         10.01.2025

It’s important to note that if the candidates fail to provide a signed LA during the time frames presented above, the application will be denied.

Health Insurance

EU students are required to obtain European Health Insurance Card (EHIC) issued in their home country, valid for the whole period of their stay at the UG.

For more information please visit the web page of Polish National Health Fund (NFZ) .

Non-EU students are required to obtain commercial health insurance valid for the whole period of their stay at the UG.

It must provide coverage for medical expenses, treatment and assistance in transportation that might be required in emergencies.

Please note the health insurance will be verified upon arrival.

It’s important to note that if the candidates fail to provide a proof of health insurance valid for the whole duration of their mobility, the application will be denied.

Legalisation of Stay

EU citizens don’t need a visa to study in Poland. They are allowed to stay without any official permission for up to 3 months.

EU students willing to stay longer have to obtain a certificate of temporary residence for an EU citizen from URZĄD WOJEWÓDZKI in Gdansk.

Non-EU/EEAcitizens may enter Poland with a valid travel document (passport) and a visa (if required, subject to the country of origin).

The visa can be obtained from the Polish consulate in the student’s country of residence.

Students are obligated to apply for a visa for the whole period of their stay in Poland.

All information regarding the legalisation of stay, visa, residence permit can be provided by the Welcome Centre (welcome@ug.edu.pl).