Admissions 2024/2025

Application Procedures

Basic requirements

Prospective students have to check whether an inter-institutional agreement has been signed between their home institution and the University of Gdansk for the current academic year. If so, students need to ensure that the agreement relates to the faculty they are registered with at their home institution and the department of their academic interest at UG.

 

Application process

Erasmus coordinators from the sending institutions are sent a website address and a password to log into the online registration system (ESRS*) and nominate their students.

If the institution has not received the email, please contact erasmus.incoming@ug.edu.pl.

 

Deadlines for nominations

  • Winter semester & full academic year

         01.04.2024 – 31.05.2024

  • Summer semester

         01.10.2024 – 29.11.2024

Upon registration done by the sending institution, all nominated students will receive an automated e-mail with a link to their individual ESRS* account, detailed instructions, and a step-by-step application guide.

Please mind that it is crucial to provide valid e-mail address at the nomination stage.

*ESRS - Erasmus Students Registration System

 

Application Guide for students

Click on the applicable link below to download our step-by-step Application Guide:

UG Erasmus+ Application Guide (EU Non-EU)

UG Erasmus+ Application Guide (Ukraine)

 

Deadlines for students completing application in ESRS

  • Winter semester & full academic year

         16.06.2024

  • Summer semester

         15.12.2024

It’s important to note that if the candidates fail to provide required application documentation during the time frames presented above, the application will be denied.

 

The Erasmus+ Office is going to start sending the Acceptance Letters on 15.05.2024.

 

Courses in English

 For course offer please visit: Courses in English  

 If the link does not contain updated information, please contact our faculty coordinators directly: Faculty Coordinators

 

With all academic matters, such as course choice, timetable, study programme - please contact our Faculty Coordinators directly: Faculty Coordinators

 

Learning Agreement

Once the ESRS documents are complete, you may start creating the Learning Agreement (LA) - it's a document in which you choose the courses you will study during your exchange at UG.

Please discuss the relevance between courses studied at home university and those chosen to study at UG with your home coordinator. 

A completed Learning Agreement (LA) must be approved and signed by three parties: the student, the sending institution Erasmus coordinator, and the UG faculty coordinator. Following this, it must be uploaded to the student's personal ESRS account. This step is mandatory.

 

Please check whether your home University uses OLA (Online Learning Agreement) platform used for processing Learning Agreements.

If YES, ask for access to your account, follow the necessary steps and provide following contacts:

  • Responsible person at receiving institution – University of Gdansk: your faculty coordinator’s data (see Faculty Coordinators)
  • Erasmus administrative contact – Ms Monika Lengier and Ms Natalia Fiertek, e-mail: erasmus.incoming@ug.edu.pl

If your University does not use OLA yet, then fill out your institution’s Learning Agreement form and forward it to your appointed UG faculty coordinator for approval.

 

With all academic matters, such as course choice, timetable, study programme - please contact our faculty coordinators directly: Faculty Coordinators.

 

Deadline for uploading signed LA to personal ESRS account

Attention! LA must be signed by all 3 parties - student, home coordinator and UG faculty coordinator!

 

  • Winter semester & full academic year

         25.06.2024

  • Summer semester

         10.01.2025

 

It’s important to note that if the candidates fail to provide a signed LA during the time frames presented above, the application will be denied.

 

Health Insurance

EU students are required to obtain European Health Insurance Card (EHIC) issued in their home country, valid for the whole period of their stay at the UG.

For more information please visit the web page of Polish National Health Fund (NFZ) .

Non-EU students are required to obtain commercial health insurance valid for the whole period of their stay at the UG.

It must provide coverage for medical expenses, treatment and assistance in transportation that might be required in emergencies.


Please note the health insurance will be verified upon arrival.

It’s important to note that if the candidates fail to provide a proof of health insurance valid for the whole duration of their mobility, the application will be denied.

 

Residence Permit

EU citizens don’t need a visa to study in Poland. They are allowed to stay without any official permission for up to 3 months.

EU students willing to stay longer have to obtain a certificate of temporary residence for an EU citizen from URZĄD WOJEWÓDZKI in Gdansk.

 

Non-EU/EEAcitizens may enter Poland with a valid travel document (passport) and a visa (if required, subject to the country of origin).

The visa can be obtained from the Polish consulate in the student’s country of residence.

Students are obligated to apply for a visa for the whole period of their stay in Poland.

All information regarding the legalisation of stay, visa, residence permit can be provided by the Welcome Centre (welcome@ug.edu.pl).

View changelog

Submitted on Thu, 04/15/2021 - 15:28 by Klaudia Saczewska Changed on Tue, 05/21/2024 - 09:19 by Monika Lengier